Owner & Lead Practitioner

Sarah-Beth is a  Nurse Practitioner working and living in Blackwell, OK, her hometown and a graduate with honors from Vanderbilt University in 2013. McGuire CARES Medical, Co. was established February 2026 to facilitate her mission for taking care of patients. It is built into the name where CARES means so much; Compassion, Affordability, Reliability, Empathy, and Support.  

Connor brings a patient, understanding approach to everyone she meets at the clinic. With a background in providing one-on-one care for the elderly in their homes, she knows how important it is to listen closely and treat every person with dignity and respect.  Whether she is assisting a patient or helping out behind the scenes, her goal is to make sure the clinic is a healthy and happy environment for both our team and the people we serve.

 Justin is driven by a simple, powerful motivation: a genuine love for helping people where his focus is on ensuring every person who walks through the door feels supported and heard. Before transitioning into the medical field, Justin spent a decade as a 3D artist in the video game industry. A self-described "geek" with an insatiable curiosity, Justin is a student of the history of science and physics. He brings that same analytical passion to his work at the clinic.

 Robin brings a wealth of nursing experience to our practice. She has worked in hospitals, home health care and clinical nursing.  Robin is very  positive and energetic in everything she does. In a clinical setting, she is most fulfilled by helping others access the resources they need. In her personal life you will often hear her talk about her love for hunting with her husband and time playing with her grandbabies.  

This policy explains when payment is due, the payment options available, and how McGuire CARES Medical handles balances. Please ask us about costs before care if anything is unclear. Financial questions may be submitted by calling or texting 580-246-2495.

We will submit claims to an accepted primary insurance plan as a courtesy when accurate coverage information is provided. Insurance verification is not a guarantee of payment. The patient or guarantor remains responsible for copayments, deductibles, coinsurance, noncovered services, and other amounts the plan assigns to the patient.

Copayments, known deductibles, self-pay amounts, and prior balances are due at the time of the visit. When insurance processing is required to determine the amount, the balance is due after the plan processes the claim and the clinic requests payment. Patients must promptly report changes in insurance or contact information.

McGuire CARES Medical maintains reduced-cost self-pay fee schedules to help patients access care when they are uninsured or when using insurance would create a substantial financial barrier, such as a high deductible or catastrophic plan. The self-pay option is not offered as a reward for withholding insurance information or avoiding an insurance claim.

· Patients without insurance, and qualifying commercially insured patients who properly elect private payment before the visit, are charged under the regular self-pay fee schedule calculated at 40% below the clinic standard fee schedule.

· When all clinic charges generated on that date of service are paid that day, the same-day self-pay fee schedule is calculated at 60% below the clinic standard fee schedule.

· The same-day calculation applies only to charges generated on that date. It does not apply to earlier balances or any date of service already billed to insurance.

· Fee schedules and other reductions do not stack. Only one applicable fee schedule or adjustment is used for the same charge.

Commercially insured patients must sign the clinic insurance opt-out agreement before services are provided. Special federal and state rules apply to Medicare, Medicare Advantage, SoonerCare, and SoonerSelect. Those patients may not use the standard opt-out form unless the clinic first verifies that private payment is permitted.

Patients with household income at or below 200% of the current federal poverty guideline may apply for the Financial Need Fee Schedule. Eligibility is based on household size, income, supporting documents, and other applicable program requirements. Approved schedules are calculated as follows: Income Level
Fee Schedule Calculation 

At or below 100% FPL
100% reduction 

Over 100% through 135% FPL
100% reduction 

Over 135% through 150% FPL
75% reduction 

Over 150% through 200% FPL
63% reduction
Approval lasts for 12 months unless household circumstances, insurance coverage, or program eligibility changes. The patient must report changes promptly. The Financial Need Fee Schedule applies to services billed by McGuire CARES Medical, including office visits, office procedures, clinic-supplied vaccines or medications, and in-house laboratory services. It does not control charges from outside laboratories, imaging centers, pathology services, pharmacies, specialists, hospitals, or other organizations.Payment Methods and Financing

We accept cash, personal checks, credit and debit cards, HSA/FSA cards, online portal payments, telephone payments, money orders, cashier’s checks, and clinic-issued text payment links. Keeping a card on file is optional.

Eligible patients may apply directly through available third-party financing options, including Sunbit through WeavePayments or CareCredit. The financing company determines approval, payment amount, term, and other conditions. Once the vendor pays the clinic, the financing agreement and any later default are between the patient and vendor.

A first statement is sent after insurance processing when applicable. Additional statements are ordinarily sent about every 30 days, with a final notice at approximately 90 days. An unresolved balance may become eligible for collection action at 120 days. Accounts under $50 are not referred to an outside collection agency. Please contact us promptly to question a charge, seek financial assistance, or discuss available financing.

An individual patient balance over $1,000 is considered a high balance. A patient who cannot make a payment or has not maintained an arrangement will still be seen for the next already-scheduled appointment. After that visit, future nonurgent appointments may be paused until the patient establishes an available financing arrangement or submits a Financial Need Fee Schedule application. This does not prevent clinically appropriate refill processing or emergency direction. New or acute concerns, medication changes, and new testing generally require an appointment.

If the patient takes no action within 30 days, the clinic may review whether the patient relationship should end. Discharge is not automatic and will occur only after clinical and administrative review and a separate continuity-of-care notice process.

Circumstance

Possible Fee

Cancellation with less than 24   hours notice $25

Rescheduling with less than 8   hours notice $25

No call and no show $50

Arrival more than 5 min late still accommodated $30

Only one appointment-related fee will be assessed for the same appointment. The late-arrival fee may be assessed to address habitual lateness and resulting workflow disruption. Calling ahead is appreciated but does not automatically waive the fee. The clinic considers emergencies, illness, dangerous weather, transportation problems, safety, and appointment history case by case. Patients should never drive unsafely to avoid a fee. After three unpaid appointment-related fees, routine scheduling may be restricted. These fees are not assessed to Medicare, Medicare Advantage, SoonerCare, or SoonerSelect patients under this policy.

· Sports physical administrative fee: $20. If a separate medical concern requires a medically necessary E&M visit, the $20 fee remains due in addition to the patient responsibility for the separately documented and billed visit.

· FMLA, temporary disability, and non-medical-care insurance claim forms: $30 per form, paid before completion. Usual turnaround is two business days after payment and receipt of all required information.

· Portal access to available records: free. Clinic-initiated transfer for treatment and care coordination: free. A patient-requested electronic copy outside the portal may carry a $5 copying and delivery fee. Patient-requested portable media is charged at actual supply cost. Paper copies and postage are charged only as permitted by applicable law, with an advance estimate.

McGuire CARES Medical is not credentialed with and will not bill workers’ compensation carriers, employers, auto insurers, attorneys, liability insurers, or medical-lien arrangements. The clinic accepts these visits only when the requested care falls within ordinary primary-care services. Full payment is required before care. There are no exceptions based on a case number, employer or attorney letter, promise of payment, anticipated settlement, lien, or request to wait for claim resolution. The clinic will provide an encounter summary, itemized bill, and receipt. The patient is solely responsible for submitting those materials and seeking reimbursement from an employer, carrier, attorney, or other representative. A third party’s instruction about where or how to submit a bill does not transfer payment responsibility to the clinic. Emergency conditions will be directed to an appropriate emergency facility without delaying emergency direction over payment.  

If you do not have insurance or do not plan to use insurance for your care, you have the right to receive a Good Faith Estimate explaining the expected cost of your care.

·

 You may ask for an estimate before scheduling, or the clinic will provide one when required after an uninsured or self-pay service is scheduled.

· The estimate will include the total expected cost of nonemergency items and services reasonably expected from McGuire CARES Medical based on information available at the time.

· Outside laboratory, imaging, pharmacy, specialist, hospital, and other third-party charges may require separate estimates from those organizations.

· If a billed provider or facility charges at least $400 more than its Good Faith Estimate, you may be eligible to dispute the bill through the federal patient-provider dispute resolution process.

· Save a copy or photograph of every Good Faith Estimate you receive.

Call or text McGuire CARES Medical at 580-246-2495. 

For more information about your federal rights, visit cms.gov/nosurprises or call 1-800-985-3059 or visit www.cms.gov/nosurprisesor 

To pay your bill online, Scan the QR Code above or click the link below. 

https://weavebillpay.com/00194eec